Campus Event Management Portal
A college event platform covering proposals, approvals, registration, QR check-in and post-event reporting.
Project overview
Student clubs propose events, faculty approve them, students register, and organisers check attendees in with a QR scan on the day. The portal replaces the usual mix of forms, spreadsheets and paper attendance sheets.
The scope is friendly for a first serious full stack project while still including an approval workflow and a real-world check-in feature that makes the demo interesting.
Problem statement
Campus events are coordinated through posters and messaging groups. Registration counts are unreliable, approvals are untracked, attendance is recorded on paper, and no one can produce a summary afterwards for the annual report.
Proposed solution
Build a workflow-driven portal where each event moves through defined states from proposal to completion, registration is capped and verified, and attendance is captured by scanning a QR code issued at registration.
Key features
- Event proposal form with venue, date and budget fields
- Multi-step approval workflow with faculty comments
- Public event listing with category and date filters
- Registration with capacity limits and waitlist
- Unique QR code per registration for entry scanning
- Attendance capture through a scanner view on a phone
- Certificate generation for participants
- Post-event report with registration versus attendance figures
Technology stack
Front end
Back end
Database
Extras
System architecture
The flow below is what goes into your architecture diagram and the corresponding chapter of the report.
- Event service manages the state machine from draft through approved to completed
- Approval service records decisions and comments per stage
- Registration service enforces capacity and issues a signed QR token
- Scanner view validates the token and marks attendance in one call
- Certificate service renders PDFs from attendance records
- Reporting service produces the post-event summary
Expected output
- Working portal with student, organiser and faculty roles
- QR-based attendance records
- Participation certificates as PDFs
- Event report with registration and attendance comparison
Suitable branches, difficulty and duration
Documentation, review, demo and viva support
Documentation support
Abstract, problem statement, literature survey guidance, system architecture, ER and UML diagrams, module descriptions, test cases and screenshots — prepared in your department format.
Project review support
Delivery is split across your review calendar so review one has a design and plan, review two has working modules, and the final review has the integrated, tested system.
Demo support
A rehearsed demo path, seeded sample data, a reset script, and a recorded walkthrough kept as a backup in case something fails in the review room.
Viva preparation
A written question bank for this domain, a code walkthrough session, and practice at explaining each module in your own words — because the examiner will ask you.
Customisation options
Colleges reject duplicate topics, so most projects are adjusted before we start. These are the usual directions for this one.
- Add payment collection for paid workshops
- Add a venue booking calendar with clash detection
- Add a feedback form with sentiment summary after each event
- Add a mobile app wrapper for faster on-site scanning
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Enquire about the Campus Event Management Portal project
Send your branch, college and first review date. You will get confirmation of scope, what the customisation would look like, and a delivery plan mapped to your reviews.